Vendor Load In/Out Schedule

July 11, 2017 Ben Griep

***Attention Classic Game Fest 2017 vendors***

Vendor Load In/Out Information

LOAD IN

Friday, July 28th from 3-8pm.  The site will lock down this year at 8pm sharp, so please don’t show up at 7:59 and expect to unload all night long (believe it or not, that happens!)…it is up to you to make the arrangements needed to get there in plenty of time BEFORE 8pm Friday to setup.

 

WHERE TO GO?

Check this basic map showing the service yard at the Palmer Events Center (900 Barton Springs Rd) where CGF is taking place, and as you will see, for all of you, the best way to get into the service yard to load in/out is to be coming from the east and going westbound on Barton Springs road.  Then, you will see a little opening in the parking garage with signage that says “SERVICE YARD ENTRANCE” – please go in through there!  Then, you will pull up to the gates, and the crew will direct you to the main dock doors to unload/load.  Once you get there, they have many open loading bays reserved for us, so we will be able to get to everyone with minimal delays.  You are welcome to park in that lot as space allows for free, and once it fills up, the garage parking is $8.

 

Saturday, July 29th from 7-9am.  This is the “LAST CALL” to setup, apply finishing touches to your booth and get ready to roll when the doors open at 10am (9am for VIPs!).  At 8:30am sharp, the loading bay (the big garage doors) will be shut.  Anyone else still unloading must then use the regular doors to get their merch inside.

 

EVENT DOORS OPEN – Saturday, July 29th at 9am for VIPs, 10am for everyone else!!

ALL booths must be staffed, setup, and ready to rock by 9am sharp.  If you are not at your booth and setup by 9am Saturday, your booth will be considered “abandoned” and your company a “no show”, and our CGF crew will resell it to another vendor on our waiting list, and you will NOT get a refund.

 

EVENT HOURS

Saturday, July 29th  – vendor hall 1 – main vendor hall, panel stage – 10am-6pm (9am for VIPs!)

Saturday, July 29th – vendor hall 2 – bands, arcades, tournaments – 10am-10pm

Sunday, July 30th  – both vendor halls - 10am-5pm

(you MUST have someone to staff your booth at all times during show hours)

 

LOAD OUT

Sunday, July 30th  – 5pm-8pm.  Dock doors will open at 5pm, and load out will begin on a first come, first served basis from 5-8pm.  ALL vendors, guests, exhibitors, artists, – basically everything – must be out by no later than 8pm sharp.  This time is not flexible, so it is up to YOU to have enough staff on hand to help you get your booth taken down, packed up, and loaded out by 8pm.  The facility will lock down at 9pm for the night.

 ***WARNING– Please do NOT pack up and leave early!  That makes us all look bad when attendees see empty booths on Sunday afternoon.  You MUST remain at your booth until at least 5pm Sunday!  Please report any empty booths prior to 5pm Sunday to the front desk.  Those vendors will be prohibited from coming back to CGF.