Vendor Load in/Load out & More Info

Classic Game Fest Vendor Set Up Schedule

LOAD IN-

Friday, July 27^th from 3-8pm.  The site will lock down this year at 8pm sharp, so please don’t show up at 7:59 and expect to unload all night long (believe it or not, that happens!)…it is up to you to make the arrangements needed to get there in plenty of time BEFORE 8pm Friday to setup.

WHERE TO GO?

The best way to get into the service yard to load in/out is to be coming from the east and going westbound on Barton Springs road.  Then, you will see a little opening in the middle of the parking garage with signage that says “SERVICE YARD ENTRANCE” – please go in through there!  Then, you will pull up to the gates, and the crew will direct you to the main Hall 1 & 2 dock doors to unload/load.  Once you get there, they have many open loading bays reserved for us, so we will be able to get to everyone with minimal delays.  You are welcome to park in that lot as space allows for free, plus you can leave big vans/trucks there all weekend too, but once that lot fills up, the garage parking is $8.

Vendor Check In Once there, please proceed to the front of Hall 1, and look for the “Classic Game Fest” booth for vendor check in.  There you will get your booth assignment, badges, and other info.

Saturday, July 28^th from 7-9am.  This is the “LAST CALL” to setup, apply finishing touches to your booth and get ready to roll when the doors open at 10am (9am for VIPs!).  At 8:30am sharp, the loading bay (the big garage doors) will be shut.  Anyone else still unloading must then use the regular doors to get their merch inside.  Unless you have a TINY booth presence with little or no merch, please do NOT wait until Saturday morning to set up your entire booth!

EVENT DOORS OPEN – Saturday, July 28^th at 9am for VIPs, 10am for everyone else!

ALL booths must be staffed, setup and ready to rock by 9am sharp.  If you are not at your booth and setup by 9am Saturday, your booth will be considered “abandoned” and your company a “no show”, and our CGF crew will resell it to another vendor on our waiting list, and you will NOT get a refund.

EVENT HOURS-

Saturday, July 28^th  – both vendor halls - 10am-7pm (9am for VIPs!)

Sunday, July 29^th  – both vendor halls - 10am-5pm

(you MUST have someone to staff your booth at all times during show hours)

LOAD OUT-

Sunday, July 29^th  – 5pm-8pm.  Dock doors will open at 5pm, and load out will begin on a first come, first served basis from 5-8pm.  ALL vendors, guests, exhibitors, artists, – basically everything – must be out by no later than 8pm sharp.  This time is not flexible, so it is up to YOU to have enough staff on hand to help you get your booth taken down, packed up, and loaded out by 8pm.  The facility will lock down at 9pm for the night.

***WARNING– Please do NOT pack up and leave early! You MUST remain at your booth until at least 5pm Sunday! Please report any empty booths prior to 5pm Sunday to the front desk.  Those vendors will be prohibited from coming back to CGF.